# 4.3. Word Templates

<span style="mso-ansi-language: EN-US;">Word Templates in ECCAIRS2 are used to export reports in Word format. The Word template has to include the complete path of the attributes according to the Authority’s released taxonomy so that the system can fill each template field with the Attribute's corresponding value in the SR.</span>

<span style="mso-ansi-language: EN-US;">Each table in the Word Template corresponds to an entity in the taxonomy. i.e.:</span><span lang="EN-GB" style="mso-ansi-language: EN-US;"><span style="mso-spacerun: yes;"> </span></span>[![image.png](https://help.ci-aviationreporting.eu/uploads/images/gallery/2025-11/scaled-1680-/zsFimage.png)](https://help.ci-aviationreporting.eu/uploads/images/gallery/2025-11/zsFimage.png)

<span lang="EN-GB" style="mso-ansi-language: EN-GB; mso-fareast-language: EN-GB;"> </span>

<span style="mso-ansi-language: EN-US;">The Word Template will have tags included in token « » with the following characteristics:</span>

<span style="font-family: Symbol; mso-fareast-font-family: Symbol; mso-bidi-font-family: Symbol; color: #1b3891; mso-themecolor: text1; mso-ansi-language: EN-US;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt 'Times New Roman';"> </span></span></span><span style="mso-ansi-language: EN-US;">Attribute: A</span>

<span style="font-family: Symbol; mso-fareast-font-family: Symbol; mso-bidi-font-family: Symbol; color: #1b3891; mso-themecolor: text1; mso-ansi-language: EN-US;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt 'Times New Roman';"> </span></span></span><span style="mso-ansi-language: EN-US;">Attribute custom: AC</span>

<span style="font-family: Symbol; mso-fareast-font-family: Symbol; mso-bidi-font-family: Symbol; color: #1b3891; mso-themecolor: text1; mso-ansi-language: EN-US;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt 'Times New Roman';"> </span></span></span><span style="mso-ansi-language: EN-US;">Entity: E</span>

<span style="font-family: Symbol; mso-fareast-font-family: Symbol; mso-bidi-font-family: Symbol; color: #1b3891; mso-themecolor: text1; mso-ansi-language: EN-US;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt 'Times New Roman';"> </span></span></span><span style="mso-ansi-language: EN-US;">Separation token: .</span>

<span style="font-family: Symbol; mso-fareast-font-family: Symbol; mso-bidi-font-family: Symbol; color: #1b3891; mso-themecolor: text1; mso-ansi-language: EN-US;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt 'Times New Roman';"> </span></span></span><span style="mso-ansi-language: EN-US;">ID: TaxonomyCode</span>

<span style="mso-ansi-language: EN-US;"> </span>

<span style="mso-ansi-language: EN-US;">Example:</span>

<span style="mso-ansi-language: EN-US;">«E1.A1» <span style="mso-tab-count: 2;"> </span>-&gt;ENTITY.1.ATTRIBUTE.1</span>

<span style="mso-ansi-language: EN-US;">«E1.E45.AC1»<span style="mso-tab-count: 1;"> </span>-&gt;ENTITY.1.ENTITY.45.ATTRIBUTES\_CUSTOM.1</span>

<span style="mso-ansi-language: EN-US;"> </span>

<span style="mso-ansi-language: EN-US;">Depending on the attribute data type, it should be indicated what part of the Attribute will be included in the Word Template:</span>

<table border="1" cellpadding="0" cellspacing="0" class="MsoNormalTable" id="bkmrk-attribute-data-type-" style="border-collapse: collapse; border: none; width: 797px;" width="567"><thead><tr style="mso-yfti-irow: 0; mso-yfti-firstrow: yes; height: 16.75pt;"><td style="width: 290.333px; border-top: 1pt solid rgb(217, 217, 217); border-right: 1pt solid rgb(217, 217, 217); border-bottom: 1pt solid rgb(217, 217, 217); border-image: initial; border-left: none; background: rgb(242, 242, 242); padding: 0cm 5.4pt; height: 16.75pt;" valign="top" width="189"><span lang="EN-GB">Attribute Data Type</span>

</td><td style="width: 246.755px; border-top: 1pt solid rgb(217, 217, 217); border-right: 1pt solid rgb(217, 217, 217); border-bottom: 1pt solid rgb(217, 217, 217); border-image: initial; border-left: none; background: rgb(242, 242, 242); padding: 0cm 5.4pt; height: 16.75pt;" valign="top" width="183"><span lang="EN-GB">Field</span>

</td><td style="width: 144.911px; border-top: 1pt solid rgb(217, 217, 217); border-left: none; border-bottom: 1pt solid rgb(217, 217, 217); border-right: none; background: rgb(242, 242, 242); padding: 0cm 5.4pt; height: 16.75pt;" valign="top" width="195"><span lang="EN-GB">Example</span>

</td></tr></thead><tbody><tr style="mso-yfti-irow: 1; height: 15.25pt;"><td style="width: 290.333px; border-top: none; border-left: none; border-bottom: 1pt solid rgb(217, 217, 217); border-right: 1pt solid rgb(217, 217, 217); padding: 0cm 5.4pt; height: 15.25pt;" valign="top" width="189">Date, Time, Text, Alphanumeric, Number

</td><td style="width: 246.755px; border-top: none; border-left: none; border-bottom: 1pt solid rgb(217, 217, 217); border-right: 1pt solid rgb(217, 217, 217); padding: 0cm 5.4pt; height: 15.25pt;" valign="top" width="183">content (default)

</td><td style="width: 144.911px; border-top: none; border-right: none; border-left: none; border-image: initial; border-bottom: 1pt solid rgb(217, 217, 217); padding: 0cm 5.4pt; height: 15.25pt;" valign="top" width="195">«E1.A1»

</td></tr><tr style="mso-yfti-irow: 2; height: 15.25pt;"><td style="width: 290.333px; border-top: none; border-left: none; border-bottom: 1pt solid rgb(217, 217, 217); border-right: 1pt solid rgb(217, 217, 217); padding: 0cm 5.4pt; height: 15.25pt;" valign="top" width="189">Code

</td><td style="width: 246.755px; border-top: none; border-left: none; border-bottom: 1pt solid rgb(217, 217, 217); border-right: 1pt solid rgb(217, 217, 217); padding: 0cm 5.4pt; height: 15.25pt;" valign="top" width="183">content (default)

</td><td style="width: 144.911px; border-top: none; border-right: none; border-left: none; border-image: initial; border-bottom: 1pt solid rgb(217, 217, 217); padding: 0cm 5.4pt; height: 15.25pt;" valign="top" width="195">«E1.A1»

</td></tr><tr style="mso-yfti-irow: 3; height: 15.25pt;"><td style="width: 290.333px; border-top: none; border-left: none; border-bottom: 1pt solid rgb(217, 217, 217); border-right: 1pt solid rgb(217, 217, 217); padding: 0cm 5.4pt; height: 15.25pt;" valign="top" width="189">Code and Additional Text

</td><td style="width: 246.755px; border-top: none; border-left: none; border-bottom: 1pt solid rgb(217, 217, 217); border-right: 1pt solid rgb(217, 217, 217); padding: 0cm 5.4pt; height: 15.25pt;" valign="top" width="183">content (default)

additionalText

</td><td style="width: 144.911px; border-top: none; border-right: none; border-left: none; border-image: initial; border-bottom: 1pt solid rgb(217, 217, 217); padding: 0cm 5.4pt; height: 15.25pt;" valign="top" width="195">«E1.A1»

«E1.A1.additionalText»

</td></tr><tr style="mso-yfti-irow: 4; height: 15.0pt;"><td style="width: 290.333px; border-top: none; border-left: none; border-bottom: 1pt solid rgb(217, 217, 217); border-right: 1pt solid rgb(217, 217, 217); padding: 0cm 5.4pt; height: 15pt;" valign="top" width="189">Code or Alternative Text

</td><td style="width: 246.755px; border-top: none; border-left: none; border-bottom: 1pt solid rgb(217, 217, 217); border-right: 1pt solid rgb(217, 217, 217); padding: 0cm 5.4pt; height: 15pt;" valign="top" width="183">content (default)

alternativeText

</td><td style="width: 144.911px; border-top: none; border-right: none; border-left: none; border-image: initial; border-bottom: 1pt solid rgb(217, 217, 217); padding: 0cm 5.4pt; height: 15pt;" valign="top" width="195"><span lang="ES" style="mso-ansi-language: ES;">«E1.A1»</span>

<span lang="ES" style="mso-ansi-language: ES;">«E1.A1.alternativeText»</span>

</td></tr><tr style="mso-yfti-irow: 5; height: 15.0pt;"><td style="width: 290.333px; border-top: none; border-left: none; border-bottom: 1pt solid rgb(217, 217, 217); border-right: 1pt solid rgb(217, 217, 217); padding: 0cm 5.4pt; height: 15pt;" valign="top" width="189">Decimal

</td><td style="width: 246.755px; border-top: none; border-left: none; border-bottom: 1pt solid rgb(217, 217, 217); border-right: 1pt solid rgb(217, 217, 217); padding: 0cm 5.4pt; height: 15pt;" valign="top" width="183">content (default)

unit

</td><td style="width: 144.911px; border-top: none; border-right: none; border-left: none; border-image: initial; border-bottom: 1pt solid rgb(217, 217, 217); padding: 0cm 5.4pt; height: 15pt;" valign="top" width="195">«E1.A1»

«E1.A1.unit»

</td></tr><tr style="mso-yfti-irow: 6; height: 15.0pt;"><td style="width: 290.333px; border-top: none; border-left: none; border-bottom: 1pt solid rgb(217, 217, 217); border-right: 1pt solid rgb(217, 217, 217); padding: 0cm 5.4pt; height: 15pt;" valign="top" width="189">ECCAIRS Resource Locator

</td><td style="width: 246.755px; border-top: none; border-left: none; border-bottom: 1pt solid rgb(217, 217, 217); border-right: 1pt solid rgb(217, 217, 217); padding: 0cm 5.4pt; height: 15pt;" valign="top" width="183">filename (default)

description

</td><td style="width: 144.911px; border-top: none; border-right: none; border-left: none; border-image: initial; border-bottom: 1pt solid rgb(217, 217, 217); padding: 0cm 5.4pt; height: 15pt;" valign="top" width="195"><span lang="ES" style="mso-ansi-language: ES;">«E1.A1»</span>

<span lang="ES" style="mso-ansi-language: ES;">«E1.A1.description»</span>

</td></tr><tr style="mso-yfti-irow: 7; height: 15.0pt;"><td style="width: 290.333px; border-top: none; border-left: none; border-bottom: 1pt solid rgb(217, 217, 217); border-right: 1pt solid rgb(217, 217, 217); padding: 0cm 5.4pt; height: 15pt;" valign="top" width="189">ECCAIRS Embedded Data

</td><td style="width: 246.755px; border-top: none; border-left: none; border-bottom: 1pt solid rgb(217, 217, 217); border-right: 1pt solid rgb(217, 217, 217); padding: 0cm 5.4pt; height: 15pt;" valign="top" width="183">eccairsNumber (default)

</td><td style="width: 144.911px; border-top: none; border-right: none; border-left: none; border-image: initial; border-bottom: 1pt solid rgb(217, 217, 217); padding: 0cm 5.4pt; height: 15pt;" valign="top" width="195">«E1.A1»

</td></tr><tr style="mso-yfti-irow: 8; height: 15.0pt;"><td style="width: 290.333px; border-top: none; border-left: none; border-bottom: 1pt solid rgb(217, 217, 217); border-right: 1pt solid rgb(217, 217, 217); padding: 0cm 5.4pt; height: 15pt;" valign="top" width="189">ECCAIRS Data Link

</td><td style="width: 246.755px; border-top: none; border-left: none; border-bottom: 1pt solid rgb(217, 217, 217); border-right: 1pt solid rgb(217, 217, 217); padding: 0cm 5.4pt; height: 15pt;" valign="top" width="183">eccairsNumber (default)

</td><td style="width: 144.911px; border-top: none; border-right: none; border-left: none; border-image: initial; border-bottom: 1pt solid rgb(217, 217, 217); padding: 0cm 5.4pt; height: 15pt;" valign="top" width="195">«E1.A1»

</td></tr><tr style="mso-yfti-irow: 9; mso-yfti-lastrow: yes; height: 15.0pt;"><td style="width: 290.333px; border-top: none; border-left: none; border-bottom: 1pt solid rgb(217, 217, 217); border-right: 1pt solid rgb(217, 217, 217); padding: 0cm 5.4pt; height: 15pt;" valign="top" width="189">Latitude &amp; Longitude

</td><td style="width: 246.755px; border-top: none; border-left: none; border-bottom: 1pt solid rgb(217, 217, 217); border-right: 1pt solid rgb(217, 217, 217); padding: 0cm 5.4pt; height: 15pt;" valign="top" width="183"></td><td style="width: 144.911px; border-top: none; border-right: none; border-left: none; border-image: initial; border-bottom: 1pt solid rgb(217, 217, 217); padding: 0cm 5.4pt; height: 15pt;" valign="top" width="195">«E1.A1.degree»

«E1.A1.minutes»

«E1.A1.seconds»

«E1.A1.direction»

</td></tr></tbody></table>

<span lang="EN-GB"> </span><span style="mso-ansi-language: EN-US;">Once the Word template is configured, the Officer can save it into E2 libraries. This is the sec-ond Data management menu:</span>

[![image.png](https://help.ci-aviationreporting.eu/uploads/images/gallery/2025-11/scaled-1680-/uL5image.png)](https://help.ci-aviationreporting.eu/uploads/images/gallery/2025-11/uL5image.png)

<span lang="EN-GB" style="mso-ansi-language: EN-GB; mso-fareast-language: EN-GB;"> </span>

<span style="mso-ansi-language: EN-US;">It shares the library tree with the Queries menu and the option to create and manage libraries and categories. All of this is described in the Management of My Personal Libraries section.</span>

### <span style="mso-fareast-font-family: Calibri; mso-bidi-font-family: Calibri;"><span style="mso-list: Ignore;"><span style="color: #206ea7;">4.3.1.</span><span style="font: 7.0pt 'Times New Roman';"> </span></span></span><span style="mso-bookmark: _Toc183708751;">Create a Word Template</span>

<span style="mso-ansi-language: EN-US;">To create a Word Template (from now on WT), the Officer has to click on ‘New WT’ at the top of the page, and the system will display a modal window:</span>

[![image.png](https://help.ci-aviationreporting.eu/uploads/images/gallery/2025-11/scaled-1680-/PUIimage.png)](https://help.ci-aviationreporting.eu/uploads/images/gallery/2025-11/PUIimage.png)

<span lang="EN-GB" style="mso-ansi-language: EN-GB; mso-fareast-language: EN-GB;"> </span>

<span style="mso-ansi-language: EN-US;">The Officer has to fill in the Name that has to be different from the existing ones, upload the needed Word Template file to the Template section through the ‘Select file’ button or drag and drop it to the section and select a Library, a category and a subcategory.</span>

<span style="mso-ansi-language: EN-US;">Then, the Officer has to click on the ‘Save’ button. The system will save the WT in the database, return to the WTs page, and add the specific WT to the table of WTs.</span>

[![image.png](https://help.ci-aviationreporting.eu/uploads/images/gallery/2025-11/scaled-1680-/9Lkimage.png)](https://help.ci-aviationreporting.eu/uploads/images/gallery/2025-11/9Lkimage.png)

<span lang="EN-GB" style="mso-fareast-language: EN-GB; mso-no-proof: yes;"> </span>

<span style="mso-ansi-language: EN-US;">The saved WT will be available in the Export options for the SRs in Word format. See the </span><span lang="EN-GB">[<span lang="EN-US" style="mso-ansi-language: EN-US;">Export</span>](#_Export)</span><span style="mso-ansi-language: EN-US;"> section of SRs for further details.</span>

### <span style="mso-fareast-font-family: Calibri; mso-bidi-font-family: Calibri;"><span style="mso-list: Ignore;"><span style="color: #206ea7;">4.3.2. </span></span></span>Management of Word Templates

#### <span style="mso-fareast-font-family: Calibri; mso-bidi-font-family: Calibri;"><span style="mso-list: Ignore;">4.3.2.1.<span style="font: 7.0pt 'Times New Roman';"> </span></span></span>Edit a WT

<span style="mso-ansi-language: EN-US;">The Officer has to double-click on the Name of the specific WT of the list of WTs or click on the ‘Edit’ option of the 3-dot menu of the WT on the list, and the system will display the Edit window:</span>

[![image.png](https://help.ci-aviationreporting.eu/uploads/images/gallery/2025-11/scaled-1680-/SiRimage.png)](https://help.ci-aviationreporting.eu/uploads/images/gallery/2025-11/SiRimage.png)

<span lang="EN-GB" style="mso-ansi-language: EN-GB; mso-fareast-language: EN-GB;"> </span>

<span style="mso-ansi-language: EN-US;">The Name field cannot be updated; only the other fields of the WT, including the Library, can be updated.</span>

<span style="mso-ansi-language: EN-US;">The Officer has to update the corresponding fields and click ‘Save’. The system will save the updates in the database and return to the WT menu with the updated list of WTs.</span>

#### <span style="mso-fareast-font-family: Calibri; mso-bidi-font-family: Calibri;"><span style="mso-list: Ignore;">4.3.2.2.<span style="font: 7.0pt 'Times New Roman';"> </span></span></span>Copy a WT

<span style="mso-ansi-language: EN-US;">The Officer has to click on the ‘Copy’ option of the 3-dot menu of the WT on the list, and the system will display the Copy WT window:</span><span lang="EN-GB" style="mso-ansi-language: EN-US;"><span style="mso-spacerun: yes;"> </span></span>

[![image.png](https://help.ci-aviationreporting.eu/uploads/images/gallery/2025-11/scaled-1680-/Si9image.png)](https://help.ci-aviationreporting.eu/uploads/images/gallery/2025-11/Si9image.png)

<span lang="EN-GB" style="mso-ansi-language: EN-GB; mso-fareast-language: EN-GB;"> </span>

<span style="mso-ansi-language: EN-US;">The management of this window is the same as the editing option above, with the only difference being that the Name field can be updated. The Officer can select a library different from where the WT was stored previously.</span>

#### <span style="mso-fareast-font-family: Calibri; mso-bidi-font-family: Calibri;"><span style="mso-list: Ignore;">4.3.2.3. </span></span>Share a WT

<span style="mso-ansi-language: EN-US;">The Officer has to click on the ‘Share’ option of the 3-dot menu of the WT on the list, and the system will display the Share WT window:</span>

[![image.png](https://help.ci-aviationreporting.eu/uploads/images/gallery/2025-11/scaled-1680-/weVimage.png)](https://help.ci-aviationreporting.eu/uploads/images/gallery/2025-11/weVimage.png)

<span lang="EN-GB" style="mso-ansi-language: EN-GB; mso-fareast-language: EN-GB;"> </span>

<span style="mso-ansi-language: EN-US;">This option works as described in the ‘Share a query’ section Management of queries – table of queries with the only difference being the information shared.</span>

#### <span style="mso-fareast-font-family: Calibri; mso-bidi-font-family: Calibri;"><span style="mso-list: Ignore;">4.3.2.4. </span></span>Download a WT

<span style="mso-ansi-language: EN-US;">The Officer has to click on the ‘Share’ option of the 3-dot menu of the WT on the list of WTs, and the system will download the WT.</span>

#### <span style="mso-fareast-font-family: Calibri; mso-bidi-font-family: Calibri;"><span style="mso-list: Ignore;">4.3.2.5. </span></span>Delete a WT

<span style="mso-ansi-language: EN-US;">The Officer has to click on the ‘Delete’ option of the 3-dot menu of the WT on the list of WTs, and the system will delete it from the database and update the list of WTs accordingly.</span>